Order Management Specialist - Onsite

Company: Viva USA Inc.
Location: Bartlesville
Posted on: April 23, 2025

Job Description:

Title: Order Management Specialist - Onsite

Read on to find out what you will need to succeed in this position, including skills, qualifications, and experience.










Mandatory skills:


Customer Service,
repair orders, Service Orders, Sales Orders, Service Notifications,
customer service programs, customer property returns, customer requirements, customer satisfaction,
KPIs, KPI delivery, reports, datasets,
service goals, revenue, safety, quality, integrity,
manufacturing, logistics, shipment,
repair, warranty, complaints, solutions







Description:

This position interfaces with customers, repair technicians, manufacturing and logistics personnel to coordinate customer property returns for paid repair or warranty for processing and shipment back to them.

Basic Function:
Customer Service encompasses the administration of customer service programs and can include technically trained individuals working directly with customers.
It also consists of the development and implementation of proactive programs responsive to customer requirements and includes the co-ordination of investigations of complaints and assisting to achieve equitable solutions.
Under general guidance of supervisor, perform various duties requiring the exercise of judgment and application of established practices. Pursue initiatives to improve effectiveness of the group and increase customer satisfaction.

Typical duties/responsibilities may include, but are not limited to, the following:
Manage repairs from customer/channel request through delivery for the client location.
Request and enter required information per written process to execute repair
Manage repair priority with repair techs as appropriate to meet schedule and KPIs
Lead problem resolution activities- capacity and material constraints, customer issues, urgent repair turnaround
Complete repair orders (Service Orders, Sales Orders, Service Notifications) per process, ensuring invoices are correct and sent to customer
Support activities that meet the KPIs (delivery, revenue, safety, quality, integrity, etc.) required to successfully manage the business
Run reports, review detailed datasets, recommend process changes that lead to improved KPI delivery
Participate and/or lead improvement activities deemed appropriate to meet/exceed service goals
Support other roles or tasks as requested by man

Qualifications:
Bachelor's Degree and 2 to 5 years of experience; alternatively, a special combination of education and experience and/or demonstrated accomplishments.

Notes:
In office 5 days/ week; some remote work possible if performing as desired.







VIVA USA is an equal opportunity employer and is committed to maintaining a professional working environment that is free from discrimination and unlawful harassment. The Management, contractors, and staff of VIVA USA shall respect others without regard to race, sex, religion, age, color, creed, national or ethnic origin, physical, mental or sensory disability, marital status, sexual orientation, or status as a Vietnam-era, recently separated veteran, Active war time or campaign badge veteran, Armed forces service medal veteran, or disabled veteran. Please contact us at hr@viva-it.com for any complaints, comments and suggestions.




Contact Details :

Account co-ordinator: Sekhar Radhakrishnan, Phone No : (847) 892-7502, Email: staffing10@viva-it.com

VIVA USA INC.
3601 Algonquin Road, Suite 425
Rolling Meadows, IL 60008
staffing10@viva-it.com - http://www.viva-it.com

Keywords: Viva USA Inc., Springdale , Order Management Specialist - Onsite, Executive , Bartlesville, Arkansas